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Data Protection & General Privacy Policy

TDT UK Last updated: [16/09/2026]

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1. Who We Are

TDT UK is the data controller for the personal data described in this policy. Contact: carol@therapydogtraining.co.uk

We are registered with the ICO, our registration number is: CSN6881918

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2. What Data We Collect

  • Client details: name, address, phone number, email address.

  • Dog details: name, breed, age, vaccination status, medical/behavioural history relevant to training.

  • Payment information: processed via [payment provider]; we do not store full card details ourselves.

  • Session notes: training progress, behavioural observations.

  • Photos/video: only where separate consent has been given (see our Photo/Video Release).

  • Referral/health information: where relevant to therapy or assistance work (e.g., from a GP, occupational therapist, or care institution), collected only with consent.​​

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3. Why We Collect It and Our Legal Basis

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4. Sharing Your Data

We do not sell personal data. We may share data with: - Our insurer, in the event of a claim. - Referring institutions (e.g., a care home or school), where the visit is arranged through them. - Payment processors, for handling transactions. - Regulatory or legal authorities, where required by law.

We do not transfer personal data outside the UK/EEA except where a service provider (e.g., cloud storage) operates under adequate safeguards; details available on request.

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5. How Long We Keep Data

  • Client and dog training records: [3 years] after the last session, for certification insurance and safeguarding purposes.

  • Financial records: 6 years, per HMRC requirements.

  • Marketing consent: until withdrawn.

 

6. Your Rights

Under UK GDPR, you have the right to: - Access the personal data we hold about you. - Request correction or deletion of your data. - Withdraw consent at any time (e.g., for marketing or photo use). - Object to or restrict certain processing. - Complain to the Information Commissioner’s Office (ICO) if you believe your data has been mishandled (ico.org.uk).

To exercise any of these rights, contact us at [email].

 

7. Children’s Data

Where sessions involve minors (e.g., assistance dog family training sessions, school or healthcare therapy visits), we only collect the minimum data necessary and with appropriate parental/guardian or institutional consent.

 

8. Security

We take reasonable technical and organisational measures to protect personal data, including [password protection / limited access / secure storage via WIX, Constant Contact and Thinkific secure platforms.  We only keep your contact details, the county you reside, your dog’s name, age and breed].

 

9. Changes to This Policy

We may update this policy from time to time; the current version will always be available at Therapy Dog Training UK  and TDT UK and Fun and Games Dog Training

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TDT Canine Services UK Ltd | Company No. 12199362 | Summers Hill, Clarbeston, Pembrokeshire, SA63 4QZ www.tdtuk.co.uk | www.therapydogtraining.co.uk

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